Yoshida Beauty Clinic (“YBC”, “we”, “our”, or “us”) is committed to protecting the privacy, confidentiality, and security of personal information. We follow the principles of accountability, transparency, and integrity in how we collect, use, and protect personal information.
This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in accordance with the Personal Information Protection Act (British Columbia) and other applicable privacy laws.
By using our services or visiting our website, you consent to the practices described in this Privacy Policy.
Definitions
Personal Information
Personal information means information about an identifiable individual, including but not limited to name, contact details, appointment history, payment information, photographs, and health or treatment information. Personal information does not include business contact information.
Business Contact Information
Information that enables an individual to be contacted at work, including name, job title, business address, telephone number, or email address
Health or Treatment Information
Information related to aesthetic or medical treatments, including medical history, allergies, medications, treatment records, consultation notes, and photographs.
Responsibility
Yoshida Beauty Clinic is responsible for personal information under its control. We maintain policies and procedures designed to protect personal information and ensure compliance with applicable privacy laws.We may designate a Privacy Officer responsible for overseeing compliance with this policy.
Information We Collect
We may collect personal information including:
• Name
• Email address
• Telephone number
• Address
• Date of birth
• Payment information
• Appointment history
• Medical or treatment history relevant to aesthetic procedures
• Photographs or treatment images (with consent)
• Website usage information such as IP address and browser type
We collect personal information only for purposes that are reasonable and necessary to provide services.
Purposes for Collecting Information
Personal information may be collected and used for the following purposes:
• scheduling and managing appointments
• providing aesthetic and skincare treatments
• maintaining treatment records
• communicating with clients regarding appointments or services
• processing payments
• providing follow-up care or treatment recommendations
• sending newsletters or promotional communications (with consent)
• improving our website and services• complying with legal and regulatory requirements
Consent
We obtain consent before collecting, using, or disclosing personal information, except where permitted or required by law.
Consent may be expressed in writing, verbally, electronically, or implied through the use of our services.
Clients may withdraw consent at any time, subject to legal or contractual restrictions.
Photographs and Treatment Images
During consultations or treatments, Yoshida Beauty Clinic may take photographs for the following purposes:
• documenting treatment progress
• maintaining medical or treatment records
• evaluating treatment outcomes
Photographs used for marketing or educational purposes, such as before-and-after images on social media or websites, will only be used with the client’s separate written consent.
Third-Party Service Providers
We may use third-party providers to assist in operating our business, including services such as:
• appointment scheduling systems
• payment processing platforms
• email communication services
• website analytics
These providers may have access to personal information only to perform services on our behalf and are required to protect that information.
Cookies and Website Information
Our website may use cookies or similar technologies to:
• improve user experience
• analyze website traffic
• remember user preferences
Cookies do not give us access to your computer or personal data beyond what you choose to share.You may disable cookies in your browser settings; however, some website functions may not operate properly.
Use of IP Addresses
IP addresses may be collected for purposes including:
• website administration
• system security
• analytics and statistical analysis
IP address information is generally not linked to personally identifiable information unless required for security or legal purposes.
Disclosure of Personal Information
We may disclose personal information in limited circumstances including:
• to service providers performing functions on our behalf
• to healthcare professionals involved in treatment when necessary
• when required by law or regulatory authority
• in emergency situations where disclosure may prevent harm
• with client consent
We do not sell, rent, or trade personal information.
Retention of Personal Information
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected and to meet legal or regulatory requirements.
Once no longer required, information will be securely destroyed or anonymized.
Safeguarding Personal Information
We protect personal information using appropriate safeguards including:
• secure electronic systems
• restricted access to records
• staff confidentiality obligations
• physical security measures
Access and Correction
Clients may request access to their personal information by submitting a written request.
We will respond within a reasonable timeframe and may charge a reasonable administrative fee where permitted by law.
If information is inaccurate, clients may request corrections.
Complaints
If you believe your personal information has been handled improperly, you may submit a written complaint. We will investigate and respond appropriately.
If a complaint cannot be resolved, you may contact the Office of the Information and Privacy Commissioner for British Columbia.
Links to Other Websites
Our website may contain links to external websites. We are not responsible for the privacy practices of those websites.
Children’s Privacy
Our services are generally intended for adults. We do not knowingly collect personal information from individuals under the age of majority without parental consent.
Changes to This Policy
Yoshida Beauty Clinic may update this Privacy Policy periodically. Any changes will be posted on our website.
Privacy Contact
If you have questions about this Privacy Policy or wish to access or correct your personal information, please contact:
Privacy Officer
Yoshida Beauty Clinic
[Clinic Address]
1260-1188 W Georgia St, Vancouver , V6E 4A2/ 305-550 W Broadway,Vancouver,V5Z 0E9
Email: yoshidabeautyclinic@gmail.com
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